How long does it take for a recording to appear in Drive?

GAIA uploads the recording as soon as Zoom finishes processing it, which typically takes 5–30 minutes after the meeting ends depending on length. You'll receive a notification when it's available in Drive.

Can GAIA handle recordings from multiple Zoom hosts in one organization?

Yes. GAIA supports multiple Zoom hosts within the same organization and can route each host's recordings to a separate Drive folder based on the host's identity.

IntegrationPowered by GAIA

Automate Zoom + Google Drive with GAIA

Auto-save Zoom recordings and notes to organized Google Drive folders

Zoom recordings pile up in the cloud without organization, making it hard to find a specific call weeks later. Google Drive is where most teams already store their documents and shared files, yet Zoom recordings never land there automatically.

GAIA moves Zoom recordings to Google Drive as soon as they're ready and organizes them into folders by meeting name, date, or project. Your team always knows exactly where to find a recording, and Drive becomes the single archive for both documents and video.

4 things you can automate

Everything GAIA can do when Zoom and Google Drive are connected.

Auto-upload Zoom recordings to Google Drive

When a Zoom recording is processed, GAIA uploads it to the designated Google Drive folder automatically. No manual downloading and re-uploading required.

Organize recordings by project or team folder

GAIA routes recordings to different Drive folders based on the Zoom meeting name or host. Client calls go to the client folder; internal standups go to the team folder.

Save meeting transcripts as Drive documents

GAIA converts the Zoom transcript into a Google Doc and saves it alongside the recording. The searchable text doc makes it easy to find specific moments without scrubbing video.

Share Drive folder links in meeting follow-up emails

After saving a recording, GAIA sends a follow-up email to meeting participants with the Google Drive link. Everyone has instant access without requesting permissions manually.

How to set it up

Connect Zoom and Google Drive to GAIA in three steps.

1
Connect Zoom and Google Drive to GAIA
Authorize GAIA with your Zoom account and Google Drive. Specify the root Drive folder where recordings should be stored.
2
Set folder organization rules
Configure how GAIA names and organizes folders — by meeting title, date, host, or a combination. GAIA creates subfolders automatically as new meeting series appear.
3
GAIA archives every recording automatically
When Zoom finishes processing a recording, GAIA transfers it to Drive and applies your folder rules. Your video archive stays organized without any manual intervention.

Frequently Asked Questions

By default, GAIA saves to Drive and leaves the Zoom cloud recording intact. You can optionally configure GAIA to delete from Zoom after a successful Drive upload to manage Zoom storage limits.

Explore individual integrations

Zoom Integration

See everything GAIA can do with Zoom, including triggers, actions, and ready-made workflows.

Google Drive Integration

Discover the full set of Google Drive automations available through GAIA.

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4 things you can automate

Everything GAIA can do when Zoom and Google Drive are connected.

Auto-upload Zoom recordings to Google Drive

When a Zoom recording is processed, GAIA uploads it to the designated Google Drive folder automatically. No manual downloading and re-uploading required.

Organize recordings by project or team folder

GAIA routes recordings to different Drive folders based on the Zoom meeting name or host. Client calls go to the client folder; internal standups go to the team folder.

Save meeting transcripts as Drive documents

GAIA converts the Zoom transcript into a Google Doc and saves it alongside the recording. The searchable text doc makes it easy to find specific moments without scrubbing video.

Share Drive folder links in meeting follow-up emails

After saving a recording, GAIA sends a follow-up email to meeting participants with the Google Drive link. Everyone has instant access without requesting permissions manually.

How to set it up

Connect Zoom and Google Drive to GAIA in three steps.

Connect Zoom and Google Drive to GAIA

Authorize GAIA with your Zoom account and Google Drive. Specify the root Drive folder where recordings should be stored.

Set folder organization rules

Configure how GAIA names and organizes folders — by meeting title, date, host, or a combination. GAIA creates subfolders automatically as new meeting series appear.

GAIA archives every recording automatically

When Zoom finishes processing a recording, GAIA transfers it to Drive and applies your folder rules. Your video archive stays organized without any manual intervention.

Frequently Asked Questions

By default, GAIA saves to Drive and leaves the Zoom cloud recording intact. You can optionally configure GAIA to delete from Zoom after a successful Drive upload to manage Zoom storage limits.

4 things you can automate

Auto-upload Zoom recordings to Google Drive

Organize recordings by project or team folder

Save meeting transcripts as Drive documents

Share Drive folder links in meeting follow-up emails

How to set it up

Connect Zoom and Google Drive to GAIA

Set folder organization rules

GAIA archives every recording automatically

Frequently Asked Questions

Does GAIA delete the recording from Zoom after saving it to Drive?

How long does it take for a recording to appear in Drive?

Can GAIA handle recordings from multiple Zoom hosts in one organization?