Can GAIA assign Todoist tasks to different team members from the Zoom meeting?

Yes. If you use Todoist's team features, GAIA can assign tasks to team members based on who was in the Zoom call and who the action was assigned to.

What if multiple people from my team are on the same Zoom call?

GAIA creates personalized task lists for each connected team member, so each person gets only the action items assigned to them from the shared call rather than a duplicate of all tasks.

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Automate Zoom + Todoist with GAIA

Capture meeting action items in Todoist automatically after every Zoom call

Most action items from Zoom calls never make it into a task manager. People leave calls with good intentions, and then the next meeting starts. GAIA closes the gap between Zoom meeting commitments and Todoist execution so every follow-up and deliverable is captured and tracked.

5 things you can automate

Everything GAIA can do when Zoom and Todoist are connected.

Post-meeting task creation

After each Zoom call, GAIA creates Todoist tasks for each action item discussed, with task descriptions that preserve enough context to act on them without rewatching the recording.

Pre-meeting prep tasks

For scheduled Zoom calls, GAIA creates Todoist prep tasks the day before — reviewing agendas, preparing materials, and sending pre-read documents.

Follow-up task scheduling

When you commit to following up with a Zoom participant, GAIA creates a Todoist task with the person's name and context so the follow-up is captured before the call ends.

Recurring meeting task generation

For recurring Zoom meetings, GAIA generates a fresh set of prep and follow-up tasks for each instance, ensuring nothing is overlooked because it was 'same as last week'.

Meeting objective tracking

Meeting objectives set before a Zoom call that weren't completed get carried forward as Todoist tasks to the next instance, preventing important topics from falling through.

How to set it up

Connect Zoom and Todoist to GAIA in three steps.

1
Connect Zoom and Todoist to GAIA
Authorize GAIA with your Zoom account and Todoist. GAIA monitors your Zoom meeting schedule via your connected calendar.
2
Define task creation rules
Configure which meeting types generate prep tasks, which project receives post-meeting tasks, and how tasks should be named and prioritized.
3
Review tasks after each call
After each meeting, GAIA creates tasks based on available meeting context. You review, edit if needed, and execute from Todoist without retracing steps.

Frequently Asked Questions

GAIA can generate prep and follow-up tasks based on calendar context and meeting metadata without joining the call. For action item extraction, Zoom transcript access (via cloud recording) provides the most accurate results.

Explore individual integrations

Zoom Integration

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Todoist Integration

Discover the full set of Todoist automations available through GAIA.

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5 things you can automate

Everything GAIA can do when Zoom and Todoist are connected.