Automate Trello + Figma with GAIA
Link Figma designs to Trello product cards and automate the design review workflow
Product teams managing work in Trello and design teams working in Figma face a recurring handoff problem. Designers share Figma links in Slack or email, but those links never make it onto the Trello card. Product managers check Trello to see if designs are ready but find no file attached and no status update. The result is a fragmented review process that delays development and creates confusion about which design version is current.
GAIA connects Trello and Figma so design deliverables are always attached to the right card and design status changes automatically advance cards through the workflow. When a Figma file is updated for a project, GAIA attaches it to the linked Trello card. When designs are approved in Figma, GAIA moves the Trello card to the next stage. Teams stay in their preferred tools while the handoff happens automatically.
This integration is built for product and design teams that want to eliminate manual status updates and ensure design assets are always discoverable from the project board.
5 things you can automate
Everything GAIA can do when Trello and Figma are connected.
Attach Figma files to Trello product cards
When a Figma file is created or updated for a feature, GAIA automatically attaches the Figma link to the corresponding Trello card, ensuring the latest design is always accessible from the product board.
Move cards when designs are ready for review
When a Figma file status changes to Ready for Review, GAIA moves the linked Trello card to the Design Review list and notifies the reviewer, starting the feedback loop without a manual card update.
Advance cards on design approval
When a Figma design is approved in a comment or status field, GAIA moves the Trello card to the Development Ready list and notifies the engineering assignee, making the design-to-dev handoff instant and traceable.
Flag revision requests on Trello cards
When a Figma reviewer leaves revision feedback, GAIA posts a comment on the linked Trello card summarizing the requested changes and moves the card back to In Design, keeping status accurate.
Design sprint tracking
GAIA monitors all Figma files linked to a Trello sprint board and generates a weekly design progress report showing how many cards are in design, in review, approved, and delivered.
How to set it up
Connect Trello and Figma to GAIA in three steps.
- 1
Connect Trello and Figma to GAIA
Authorize GAIA to access your Trello boards and your Figma account. Map Figma projects to Trello boards and configure how design status changes map to Trello list movements.
- 2
Link Figma files to Trello cards
GAIA can auto-link files to cards by matching names, or you can explicitly link a Figma file to a Trello card on first reference. GAIA maintains the association going forward.
- 3
GAIA manages the design review workflow
As Figma file statuses change, GAIA moves Trello cards, attaches updated file links, and notifies the relevant team members, keeping the design review process on track automatically.
Frequently Asked Questions
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