Automate Asana + Figma with GAIA
Link Figma design deliverables directly to Asana project tasks
Design and project management workflows are tightly coupled but typically tracked in separate tools. Designers work in Figma while project managers track deliverables in Asana, and the handoff between them involves manual Figma link sharing, copy-pasted feedback, and status updates communicated through Slack threads or email chains.
GAIA connects Asana and Figma so design progress and project timelines stay synchronized. When a designer marks a Figma file ready for review, GAIA can automatically update the linked Asana task and notify the relevant stakeholders. When an Asana task enters the design phase, GAIA can create a Figma file stub and link it back to the task so there is always a single source of truth for design deliverables.
This integration reduces coordination overhead between design and product teams, accelerates feedback loops, and ensures that design handoffs happen at the right stage of the project rather than after deadlines have already slipped.
5 things you can automate
Everything GAIA can do when Asana and Figma are connected.
Auto-attach Figma files to Asana tasks
When a new Figma file is created for a project, GAIA automatically attaches the Figma link to the corresponding Asana task so team members always know where to find the latest design assets.
Design-ready notifications in Asana
When a designer updates a Figma file to a Ready for Review status, GAIA updates the linked Asana task stage and notifies the assigned reviewer so feedback begins without a separate Slack message.
Track design approval status
GAIA monitors Figma comment activity and reflects approval or revision requests as Asana task comments, giving project managers a complete view of the design review lifecycle within their existing tool.
Trigger design tasks from Asana milestones
When an Asana milestone is reached — such as a feature spec being approved — GAIA creates the corresponding design task in Asana and initializes a Figma file, ensuring design work begins at the right moment.
Design handoff to development
When a Figma design is marked approved, GAIA transitions the Asana task to a development-ready section and notifies the engineering assignee with the Figma link, making handoffs automatic and traceable.
How to set it up
Connect Asana and Figma to GAIA in three steps.
- 1
Connect Asana and Figma to GAIA
Authorize GAIA to access your Asana workspace and Figma account. Configure which Asana projects correspond to which Figma teams or projects.
- 2
Map design stages to Asana task sections
Define how Figma file statuses — In Progress, Ready for Review, Approved — map to Asana task sections or custom fields so status changes flow automatically.
- 3
GAIA links design and project work
GAIA monitors both platforms and propagates status changes, file links, and notifications in real time, so design progress is always visible within Asana.
Frequently Asked Questions
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